TO: Head Wrestling Coach and/or Athletic Director FROM: Josh Lowe, Bison Kickoff Classic Tournament Director; Ryan Peters, Director of Athletics, Beachwood City Schools RE: 2012 Bison Kickoff Wrestling Classic/Ron Madow Memorial Wrestling Tournament DATE/TIME/LOCATION OF EVENT The Bison Kickoff Wrestling Classic/Ron Madow Memorial Wrestling Tournament will be held on Saturday, December 1st at Beachwood High School (South Gym); 25100 Fairmount Blvd, Beachwood OH 44122. Wrestling will commence at 10AM. Enter Beachwood High School through the main entrance, located by the Clock Tower. DAY OF TOURNAMENT SCHEDULE 8:00 AM -> weigh-ins *Please be at the school prior to the start of weigh-ins, as weigh-ins will start on time as scheduled* 9:20 AM -> coaches? meeting (brackets will be presented at that time) 10:00 AM -> wrestling commences on four mats NOTE #1: The tournament will run continuously until the final placement round. At that point, a break of approximately 30-45 minutes will occur. There will then be a parade of teams followed by the placement matches on four mats, which will be wrestled continuously until completion. NOTE #2: Due to the construction in and around Beachwood High School, and events in other parts of the building, it is important that wrestlers, parents and coaches stay within the gymnasium. Please remind your wrestlers not to wander around the high school building/area. TEAMS COMPETING Austintown-Fitch, Beachwood, (Medina) Buckeye, Columbia, Cuyahoga Hts., Fairview, Garfield Hts., John Adams, Medina, Revere, Shaker Hts., and Westlake OFFICIALS Jim Behrens (Head Official), Michael Atkins, David Detec, Joshua Ebbert, Thomas Rutledge, Matthew Wheelock. EVENT FORMAT The tournament will be conducted as a one-day pool tournament. Weight classes formats: *those with six wrestlers or less = true round-robin *those with seven or eight = two pools, then four-man brackets for top placers and bottom placers *those with nine or ten = two pools, the top four in each wrestling a cross-pool placement match *those with eleven or twelve (only if all schools have a wrestler entered) = four pools with two preliminary matches; two per pool go to eight-man bracket, third wrestlers compete in round-robin NOTE: Teams will be allowed to enter (non-scoring) extra wrestlers in order to accommodate those (even) bracket numbers. Ideally each wrestler will come out of the day with four or five matches. AWARDS Placement will be up to eight wrestlers. Awards will be given to the top 4 place winners. All awards will be given out upon the completion of the final placement matches. The following awards will be given: top four finishers per weight class, team champion and runner-up, as well as the Most Outstanding Wrestler (106-145) & (152-285) and the Wrestler with Pins in the least amount of time. SEEDING CRITERIA Up to six wrestlers will be seeded in each weight class. Pool A gets the 1st, 4th, and 5th seeds; Pool B the 2nd, 3rd, and 6th seeds. Criteria are as follows: (1) State tournament place in 2012 (2) District tournament place in 2012, top 4 (3) District tournament place in 2012, 5th or 6th (4) Bison Kickoff Wrestling Classic champion in 2011 (5) Sectional tournament place in 2012, 1st or 2nd (6) Bison Kickoff Wrestling Classic second place in 2011 (7) Season record for 2011-2012, minimum of 8 matches (>= 60% win percentage) (8) Bison Kickoff Wrestling Classic third place in 2011 (9) Sectional tournament place in 2012, 3rd or 4th Criteria tiebreaker is the next level. Criteria #7 tiebreaker will be wins The above criteria chart supersedes the sort done by the online entry system. NOTE: There will be no seeding meeting. The online registration process will be used to determine seeds. USE OF EXTRA WRESTLERS Please register all wrestlers that you wish to possibly compete in the tournament into the online system, both starters and extras. If the wrestler is not entered in the online registration, they are not eligible to compete in the tournament. There will be no weight class changes after the registration deadline. In the interests of efficiency and elimination of bracketing errors, allocation of extras will be done on Friday night (please check online before going to bed in order to see the tentative field). The primary purpose of the extras is to create even weight classes per the formats listed above (i.e. having 6, 8, 10, or 12 wrestlers in a weight). Allocation of extras will be done at the discretion of the tournament director -- in the most reasonable and equitable way possible. ONLINE ENTRY SYSTEM A PowerPoint slide show demonstrating how to use TrackWrestling is enclosed. The deadline for completing registration of your team will be 2:00 PM on Friday, November 30th. TOURNAMENT SCORING Placements: 1st ? 17, 2nd ? 16, 3rd ? 11, 4th ? 10, 5th ? 7, 6th ? 6, 7th ? 4, 8th ? 3 *Each match win (be it in pools, bracket, or the placement match): Injury default/pin/disqualification/forfeit = 6, technical fall = 5, major decision = 4, decision = 3 *Byes (either pool or bracket) are worth 3 points HOSPITALITY ROOM There hospitality room will be located just outside of the gymnasium. This room is for coaches, officials, and tournament workers only. No wrestlers are permitted in the hospitality room. The only meal to be served will be lunch, and there will be additional light snacks as well. CONCESSION STAND The concession stand will be located by the entrance to the South Gym, and will be in operation starting 30 minutes prior to wrestling through the end of the tournament (9:30 AM to close). TOURNAMENT ADMISSION/GUEST PASSES All Wrestlers competing in the tournament need to check in upon arrival to Beachwood High School. Each school will be permitted five coaching/guest passes. Coaches/Guests need to check in at the main gate when arriving. When submitting your team roster let us know the name of your coaches/guest that should be added to the guest list (please limit it to only 5). ?Passes? allowing free admission will be granted to the following: all team members and coaches. Admission for the day will be $6.00 for adults and $4.00 for students. Children under 3 will be allowed in for free. SCHOOL BUS PARKING Due to limited space in the Beachwood High School parking lot, it is imperative that bus drivers park their busses at one of two locations: (1) Beachwood Middle School, which is to the immediate south on Richmond Road at 2860 Richmond Rd or (2) City of Beachwood Family Aquatics Center, which is across the street on Fairmount Blvd. at 25125 Fairmount Blvd. BRACKETS/RESULTS Upon completion of the seeding meeting, a set of brackets will be printed out and given to each team?s head coach ? one per team; they will also be available for sale by the ticket gate/concession area for $2.00. Results will be e-mailed by tournament management to media outlets (i.e. The Plain Dealer, JakesWrestling.com, etc). If there is a media outlet ? other than the two listed here ? that you want results e-mailed to, please notify the tournament director. In addition, updates of tournament results, as well as final tournament results, will be available through http://www.trackwrestling.com. For your information, the text messaging update feature of TrackWrestling will be in effect for this event as well.